Rent an Athletic Field

As of November 2025, the way community members apply to use Lake Washington School District (LWSD) athletic fields has changed.

The City of Kirkland only manages and maintains Lakeview Elementary Field on behalf of LWSD. LWSD has transitioned to maintaining all other district fields in-house and manages scheduling and reservations for all other district athletic fields, gyms, and classrooms.

• LWSD field and facility information is available on the LWSD Facility Use webpage
• Access the LWSD scheduling and reservation tool: Facilitron

For questions or needs related to LWSD fields other than Lakeview Elementary, please contact the district via support@facilitron.com or call 800-272-2962.

For questions or needs related to the Lakeview Elementary Field and/or other city fields, please contact us at FieldRentals@kirklandwa.gov or 425-587-3330.

A Field Use/Facility Use Permit is required for the reservation of an athletic field if the use is for reasons listed below:

• Use is by a league or organization, company, or school
• Organized social use such as a birthday party or picnic
• If access on a specific date and time, or exclusive use is desired.
• If user desires City staff services, like for a field prep.
• Attendance is larger than 20 people
• If hired services are an element of the use
• High risk activities
• For business purposes, involving sales, public advertising, or admissions
• If user would like to request the ability to exceed park hours, noise levels, or other City ordinances.
• If the desired gathering is of a scope beyond the normal use of a park.

If your athletic field reservation request is for a Special Event, Community Event, Film/Photography, or Block Party, please review the information on the Special Events page.

To reserve an athletic field, a Permit is required.

To obtain a Permit, users can either apply to be included in one of the City's three seasonal field allocation processes, or apply mid-season, after allocations are complete, on a first come, first served basis. Below are instructions to apply to be included in allocations or mid-season.

Season Dates and Deadlines

For formal field use needs between March 2 and August 2, 2026, see Steps 1 through 4 below. For field needs between August 3 and November 1, 2026, see the "Second Season 2026" section. For social use field needs, see the "Social Use of Athletic Fields" section.

Athletic Organization Field Needs Between March 2 through August 2, 2026

Step 1.  Submit Athletic Organization Application

• Review the City's Athletic Field Use Policy(PDF, 160KB) and Athletic Field Guidelines(PDF, 1MB).
• Complete and submit an Athletic Organization Application form (Link can be found in Application Process and Required Documents section below).
• This application process is required to be completed annually for organizational use, and to be included in any seasonal allocation process listed below, or to apply for field use mid-season.
• Applications are accepted anytime, on a rolling basis, however, this process must be successfully completed well enough in advance to receive access to the Field Use Application Form necessary for Step 2.
• City staff will review and notify organizations application status within 10 business days of receipt. Depending on the level of application completeness, this process may take up to 30 calendar days.
• Upon approval, organizations will receive access to the Field Use Application Form (Step  2).

Step 2. Field Use Application Form

• Organizations will receive access to the Field Use Application once Step 1 is complete.
• Submit as filed rental needs arise and/or to be included in seasonal allocations by the deadline below.
• To be included in seasonal allocations, submittal deadlines are listed below.
• To apply between seasons, not as part of allocations, submittal deadline is 15 business days in advance.
• Group requests for the same program field size needs and timeframe into one application.
• Use separate applications for programs with different fields needs and timeframes.
• Organizations will be notified of assigned field use according to the timeline for each season's allocation process (see below), or for those who apply mid-season, after all allocations are complete or within 10 business days from receipt.

Step 3.  New Athletic Organization Agreement

• Organizations sign an overarching Athletic Organization once per calendar year.
• It outlines athletic field use rules and regulations, and expectations and obligations of approved organizations.
• We are determining the timing of this step. It will either be immediately following Step 1 or be paired with Step 2. We will update this information once a decision is made.

Step 4.  Payment

• For established organizations billing will occur once at the end of each season.
• Exceptions are new organizations, tournaments and clinics.
• The City accepts Visa, MasterCard, check or cash.

Second Season 2026 Field Needs: August 3 through November 1, 2026

Launching May 1, 2026, the City is excited to introduce a new online facility rental system and partnership with Facilitron! Effective May 1, requests for city-managed athletic fields for Second Season 2026 (for dates between August 3 and November 1, 2026) must be submitted through Facilitron.

A link to the City’s portal will be provided here on May 1, 2026.

Facilitron will manage the request, approval, and administrative processes. All City of Kirkland Parks & Community Services Department policies and guidelines will remain in place. Final facility use decisions will still be made by City staff. Facilitron will assist with organization and user account setup, verifying non-profit status (if applicable), collecting proof of insurance (certificate of insurance and additional insured endorsement), and, for Lakeview Elementary users, collecting proof of insurance on behalf of the Lake Washington School District. Facilitron will also collect payments.

Step 1. Create a Facilitron account.

• Visit HERE to create an account.

Step 2. Apply for Field Requests through Facilitron by the Timeline Below.

• To Participate in Second Season Allocations: A NEW application and allocation process applies. Applicants must now submit requests by the appropriate Applicant Tier deadline listed below. If you're organization is uncertain what Tier applies to your organization, please email FieldRentals@kirklandwa.gov for assistance. For additional information about the City's allocation process and timeline for Second Season 2026 Allocations, see the "Athletic Field Allocation Process" section below.

• Tier 2: Due 8:00 A.M. May 11, 2026
• *Tier 3 & 4: Due June 6 to 8:00 A.M. June 15, 2026

 *Caution: Tier 3 & 4 Applications received early will be deleted and require resubmittal.

Step 3: Provide Requirements and Payment to Facilitron

• During Allocations, select the “Pay by Mail” option provided by Facilitron to submit applications on time, however, do not mail payment until final field assignments are confirmed. Once assignments are finalized, payment can be made.
• Payments must be made by no later than 14 days prior to use, and can be made by major credit card, check, ACH/eCheck, or PayPal.
• Insurance requirements must be met by no later than 14 days prior to use.
• Failure to make full (or partial payment of the permit, where applicable) or meet insurance requirements on time will result in cancellation of the entire permit and denial of future use.

Facilitron Resources are available below:

• Visit HERE for an introduction to Facilitron and an overview of how to place a request.
• Facilitron has in-depth training resources available on their website, HERE
• For assistance with account setup or facility use requests, contact Facilitron at support@facilitron.com or 800-272-2962.

Mid-Season Athletic Field Use Application Form for First Season 2026  

Organizations must first complete First Season 2026 Steps 1 and 2 described above. For organizations that have completed both steps, if any additional field needs mid-season, check availability first at FieldRentals@kirklandwa.gov or (425) 587-3330 and apply using the Mid-Season Athletic Field Use Application Form.

Mid-Season Athletic Field Use Requests for Second Season 2026

After allocations, Second Season 2026 field use requests for first-time users are accepted through Facilitron up to 21 days in advance, and existing users, up to 8 days in advance. Visit Facilitron HERE to create an account.

Social Use of Athletic Fields and Facilities 

• For dates through August 2, 2026

Individuals, offices, schools, and groups who want to use an athletic field for a social need must complete a One-Time Social Use Field Use Application form (link below). This application is intended for one-time social events, such as a birthday party or company kickball game.

First, email FieldRentals@kirklandwa.gov or call (425) 587-3330 to check availability. Second, after availability is determined, complete and submit the Social Use Field Use Application (button below). Applications are due 30 days in advance for high-risk uses deemed (determined by by staff), by 15 days in advance for all others.

Staff will respond within 10 business days. Note for high-risk activities: insurance will be required. 

• For dates August 3 through November 1, 2026

Social users, considered Tier 4 priority during allocations, are welcome to apply to participate. See the Second Season 2026 Field Need timeline outlined above, visit Facilitron HERE to create an account, and apply between June 6 and 8:00 a.m. June 15^th. Once allocations are complete, social users may apply mid-season at any time up to 15 days in advance. A link to Facilitron will be provided May 1, 2026.

One -Time Social Athletic Field Use Application Form

Special Event Use of Athletic Fields and Facilities 

For use of an athletic field for a special event, please visit the City of Kirkland Special Events page for more information.

The process of allocating field space takes many factors into account. Allocating field reservations is based on the Athletic Field Use Policy, starting with tier levels and use appropriateness.  

Field use applicant priority consideration is as follows:

1. First Tier
   1. City of Kirkland and LWSD programs and events*
2. Second Tier (Local non-profit league use)
   1. Youth Recreational
   2. Youth Select
   3. Adult
3. Third Tier (Non-local, non-profit league use)
   1. Youth Recreational
   2. Youth Select
   3. Adult
4. Fourth Tier

1. Non-profit youth clinics and camps
2. For-profit organizations**

* Per the City-School Partnership Agreement between the City of Kirkland and Lake Washington School District, LWSD-sponsored programs have priority for the use of District-owned fields and athletic facilities. District programs and activities have the right to preempt other users upon giving advance notice, except in extraordinary circumstances when advance notice is not possible.

**For Profit Use of Lake Washington School District athletic facilities is possible only with School Board approval. A for-profit organization may enquire about availability at fieldrentals@kirklandwa.gov If space is available, District contact information will be provided to inquire further about how to begin the process of seeking School Board approval.

City-sponsored programs have priority for the use of City-owned fields and athletic facilities. City programs and activities have the right to preempt other users upon giving advance notice, except in extraordinary circumstances when advance notice is not possible.

While every effort will be made to schedule field use at the fields, times and dates requested, there is no guarantee all requests will be accommodated.

Other Considerations:

In addition to the tier levels, the Athletic Field Use Coordinator will consider applications based on:

• Safety and appropriate use of fields
• Diversity of sport, participant gender and age

There are no seasonal or field use sport priorities to allow flexibility and encourage trending, developing sports.

Second Season 2026 Allocation Timeline:

• May 1, 2026 (4:00 p.m.): New Facilitron System Goes Live!
• May 11, 2026 (8:00 a.m.): Tier 2 Organizations Applications Due through Facilitron (link to be provided May 1, 2026)
• May 26, 2026: Tier 2 Applicants Notified of Outcome
• June 1, 2026 (8:00 a.m.): Tier 2 Applicants Required to Accept, Release, or Edit Assignments through Facilitron
• June 6, 2026: Tier 2 Organizations' Updated Assignments Provided 
• June 6 to June 15, 2026 (8:00 a.m.): Tier 3 & 4 Organization Applications Due through Facilitron (link to be provided May 1, 2026)
• June 26, 2026: Tier 3 & 4 Applicants Notified of Outcome
•  July 1, 2026 (8:00 a.m.): Tier 3 & 4 Applicants Required to Accept, Release, or Edit Assignments through Facilitron
•  By July 7: Tier 3 & 4 Applicants Updated Assignments Provided 
•  August 3, 2026: Second Season begins!

Attracting Tournaments to the Community

The City is committed to attracting tournaments, which are a unique opportunity to showcase Kirkland and elevate the level of competition. We will carefully evaluate each opportunity with the goal of balancing local play while attracting out-of-town visitors, creating economic benefits that enrich our community and highlight what we have to offer.

Tournament Request Period

The tournament request period allows organizers to secure dates and plan marketing efforts for their events. This process enables organizers to submit their application separately from the standard allocation process, with submissions due in September for the upcoming year. Applicants will be notified of their status by early December.

Approved tournaments must complete a permit and pay applicable fees to finalize participation. If your application is not approved or if you wish to submit a request after the deadline, you can apply during the regular season allocation process for consideration.

How to Apply

Complete the Tournament Request Application for tournaments taking place January 1, 2027 – December 31, 2027.

Tournament Request Application

Applications are due:                                  September 30, 2026, by 5:00 PM

Decision notification and next steps:      December 1, 2026

For questions, please email FieldRentals@kirklandwa.gov

The City manages athletic field use of 17 locations, which include both City of Kirkland and, on behalf of Lake Washington School District (LWSD), Lakeview Elementary Field. (Note all other LWSD fields and stadiums are managed by the District.) Popular City of Kirkland athletic fields include:

132nd Square Park
Crestwoods Park
Everett Park
Juanita Beach Park
Lee Johnson Ballfield at Peter Kirk Park

A complete list of all athletic fields the City of Kirkland offers, their opening and closing dates, on-site amenities, and specifics limitations of use, is available here.

City-of-Kirkland-Athletic-Field-Inventory-Updated(PDF, 337KB)
City of Kirkland Athletic Field Aerial Maps(PDF, 5MB)

Hours of availability vary per field are site/season specific and detailed within the Athletic Field Use Guidelines, "Hours of Availability" section (see link on right side of page)

Stadium reservations for Juanita High School and Lake Washington High School are available through the District. Please contact each school directly for more information.

The City reserves the right to increase usage fees when the department may incur additional costs.  Field use fees are subject to change without notice.

Payment Processes for Field Use

• First Season 2026 Field Use Fees will be invoiced directly to users by City staff, with payments due as indicated. 
• Effective May 1, 2026, payments for field dates August 3, 2026 and beyond, are to be made directly to Facilitron, with a 10% surcharge applicable to field fees.
  • Special Instructions for Application Payments During Allocations - To submit field requests on time during allocations, organizations should select the “Pay by Mail” option provided by Facilitron, however, not mail payment until final field assignments are confirmed. Once assignments are finalized, the applicant’s payment format may be changed, if desired.
  • Payment and insurance are due no later than 14 days prior to use.
  • Failure to make payment or to submit insurance on time will result in cancellation of the entire permit, and will result in the denial of future use.

  • Facilitron accepts major credit cards, checks, ACH/eChecks, and PayPal.

Free Play is field time set aside for the community to enjoy passive, drop-in, and informal play outdoors. Free Play space is intended to be welcoming and to safely benefit multiple community members from a variety of households/neighborhoods at the same time. Free Play time is perfect for personal, casual, spontaneous use, like a parent and child tossing a ball, friends playing Ultimate Frisbee, or a family enjoying kickball.

For more information about Free Play, including the current schedule, visit kirklandwa.gov/freeplay.

Free Play Schedule