Rules of Procedure - Design Review Board

The DRB strongly encourages public input. At Board meetings, public comments may be provided in the ways listed below. Those wishing to speak to the Board must follow the following rules:

• All comments must be provided from the podium.
• Speakers must state their full name and address.
• Comments should be brief.
• Repetition should be avoided. Unless new information is presented, a brief statement of support or disagreement with previous comments is preferred.
• All questions and comments should be directed to the DRB.

A time is scheduled near the beginning of each Board meeting for the public to address the DRB about any issue that is not on the agenda at the same meeting.

The Design Review Board welcomes letters and other printed materials as a supplement to or in place of oral comments. The materials may be submitted to the Department of Planning and Community Development any time prior to a Board meeting, or directly to the Board at a meeting.

The meetings provide formal opportunities for anyone to state their opinions or provide information to the Board. The Board’s authority is limited to matters related to project design and does not include such issues as traffic. In order to ensure a fair and orderly opportunity for everyone to speak, the Board uses the following meeting procedures:

1. Staff presentation that describes the proposal, provides options and offers a recommendation.
2. Presentation by project proponent.
3. Clarifying questions from the DRB.
4. Any other person wanting to speak will be allowed to do so. The Chair may limit the length of presentations and will limit presentations that pertain to matters beyond the scope of the DRB’s authority.
5. After presentations, comments, and questions, the DRB will close the public comment and presentation period and begin its deliberation. Further comment and presentation may occur if requested by the DRB if necessary to further their deliberation and reach a decision.