For purchases estimated to cost less than $7,500, the amount of competition sought in making the purchase is determined at the department level on a case-by-case basis. Time permitting; employees are always expected to seek competitive prices.
For purchases estimated to be between $7,500 and $50,000, a minimum of three written quotes are typically required.
Purchases in excess of $50,000 generally require a formal process that is advertised in a newspaper of general circulation and posted on the City’s website.
Additionally, the City engages in cooperative purchasing with other government agencies. This means that the City reserves the right to “piggyback” on a contract that has been awarded by another agency using a competitive process. Likewise, most City contracts have a provision to allow other government agencies to make purchases off of contracts awarded by the City.