Fire Station 26-Rose Hill

Reservations/Applications:

• Online application must be completed and submitted by a responsible adult (at least 18 years of age), no less than one (1) week in advance and no more than six (6) months in advance. Meetings will not be approved on a regularly pre-scheduled on-going basis. Each use will be approved individually, except those for Fire Department use.
• The Fire Department retains the right of approval or rejection of the applicant.
• Use of the Fire Station community room is limited to three (3) reservations per month by any one group.
• All applicants must be at least 18 years of age or older and must be present throughout the entire period of use of the facility.
• Damage/key deposit for Fire Station community room use is required at time of key pick up.
• Application approval will be provided in writing.  The City reserves the right to deny any Facility Use Request at the City's discretion; provided, however that City denials will not be made based solely on subject matter or express content, except as noted in these Rules and Regulations.
• Approved reservations cannot be transferred, assigned or sublet with prior written approval of the City.
• The city reserves the right to amend fees and charges as deemed necessary.  Previously approved reservations will not be affected by new rates.

Cancellations/refunds:

• In the event that cancellation of an approved reservation is necessary, it is the applicant's responsibility to provide immediate written notification of such intent to cancel use.
• Cancellations will only be accepted from the applicant (the person who signed the reservation application), and not from anyone else acting in their behalf. This policy is designed to prevent the unauthorized cancellation of an event.
• Damage deposits will be fully reimbursed when the key is returned and if cleanup is acceptable and no damage is noted to the facility, equipment or appliances. Allow three to four weeks for return of the deposit refund. Keys will be returned between each room use.
• In the event that it is necessary for City activities, or in the event of an emergency when it is necessary for the safety or in the best interest of the City or attendees, the City reserves the right to cancel or reschedule any use of facilities. In such cases, the City will provide a full refund of all fees and deposits paid and make every effort to find alternate space within the City system., otherwise, the City will provide a written explanation for any amounts not refunded.

Hours of use:

Monday - Sunday, 7:00 a.m. - 10:00 p.m.

• Hours of use must include time needed for set up and clean up.
• In the event of an emergency when it is necessary for the safety or in the best interest of the City or attendees, the City reserves the right to cancel or reschedule any use of the community room.
• A deposit of $50.00, check or cash, is required in order for a keycard to be issued to the responsible adult making the application for use of the community room. This deposit will be refunded upon receipt of the keycard at the Fire Department City Hall offices. The deposit may be rolled to a future reservation upon request. The keycard can be picked up at City Hall (during business hours) one (1) business day before the event and must be returned within two (2) business days after the date of use to ensure future granting of requests for use of the community room. Failure to return the keycard will result in forfeiting your deposit.

Kirkland Neighborhood Associations are exempt from the deposit and insurance requirements.

Parking is restricted to marked spaces. No parking is allowed in front of or within the gated area. Engine bay doors must be kept clear at all times. Car-pooling is encouraged.

The community room will be for adult groups or children's group with adequate adult supervision. A recommended ratio is one (1) adult to every five (5) minors. Groups are to be no larger than allowed by the occupancy load posted (56 for Station 26).  

Use of Equipment:

• Each facility has an inventoried set of tables and chairs available for use. Applicant is responsible for arranging tables and chairs for their specific purpose and returning the tables and chairs to their stored or original location/configuration.
• Equipment beyond tables and chairs cannot be made available.
• Tables and chairs are to be used indoors only and only for specific use for which they are intended. At no time should anyone stand on tables or chairs or sit on tables.
• There are no facilities available for storage of equipment or material used for meetings.

Posting on Wall/Use of Markable Surfaces:

• Post-It type meeting facilitation products are allowed on walls.
• Decorations are not allowed.
• Only markers specifically for white board surfaces, where available, are allowed. Note - these items are not provided with the room, they must be brought by the group requesting the room.

Use of Music:

• Only music incorporated in presentations is allowed (i.e. no live music).

Use of Community Room:

• Alcoholic beverages, marijuana, and other unlawful drugs are prohibited at all City facilities identified in the scope section of the policy.

• Smoking (including E-cigarettes) in not permitted in any indoor area.

• Party or social activities at the Fire Stations are not allowed.

• Use of the community room for election or campaign purposes is prohibited.

• The use of the community room is for meetings where light refreshments may be served. Decorations that are attached to the walls or ceiling are prohibited. The applicant/group using the community room will be responsible for leaving the premises clean and for all breakage and damage arising from the use of the facility. 

• The use of open flames in the community room, for ceremonial reasons or otherwise, is prohibited.

• No foreign substance may be applied to the floors, walls or other surfaces.

• No rice, birdseed, confetti, etc., is permitted in the facilities or on surrounding sidewalks and parking lots.

• The community room will not be used for a fund-raising event where admission is charged. Nor will it be used for non-Fire Department groups who charge a fee of the people who attend or would use the room for merchandise promotion.

• Groups using the Fire Station 26 community room cannot have access to the facility before 7:00 AM and must terminate and leave the facility by 10:00 PM.

• The fire stations do not have access to phones for public use.

• Any person(s) failing to comply with the established rules and regulations, constituting a public nuisance, or violating any federal, state, or local laws or regulations may be required to leave the facility and premises.  No refund will be granted.  This shall include overcrowding of the posted maximum capacity for the room in use.

• The applicant shall be responsible for any and all damage to the City's premises, and property and shall be responsible for all actions, behavior and damages caused by their guest/attendees.

• The City is not responsible for accidents, injury, illness or loss of group or individual property.
• All approved applicants will execute a Hold Harmless/Indemnification Agreement releasing the City of Kirkland of all liability from activities conducted in City facilities.
• All applicants will provide a damage deposit and a certificate of insurance naming the City of Kirkland as an additional insured unless waived by the City.

Insurance purchasing options(PDF, 260KB)