Request Public Records

The City of Kirkland responds to records requests in accordance with 42.56 R.C.W. and City legislation included on the sidebar. Review the types of records that the city maintains and then choose the process of requesting below via the tabs that fits your preferences:

  • Fire reports inspections and permits (fire prevention)
  • Fire medical records (no billing records)
  • Geographical Information System (GIS) maps or layers
  • Municipal court records
  • Planning and Building records including code enforcement records (e.g., civil cases such as tree code violations, surface water violations, etc.)
  • Police records
  • Public Works records
  • Other records

Online

Step 1.Make your request via our online request portal

When making your records request, be as specific as possible.

Examples:

  • Date ranges for the request - dates can narrow the search across thousands of documents.
  • Keywords - search terms reduce the amount of time taken to find documents.
  • Case numbers - when requesting records associated with a case (e.g., police reports)
  • Addresses or parcel numbers

Submit your request

Step 2.Your request is reviewed

After submitting a request, you will receive an Email confirmation with a tracking number.  A follow up Email will be sent within the next five business days.  If the request requires more than five business days to complete or requires clarification you will be provided an estimated date when you will receive your records or be asked to provide clarification.

Step 3.Receive your records

 When you receive the response to you records request you can expect one or more of the following:

  • Full or partial release.
  • A reference to your records request that is already available on the city's website. 
  • Some records may be withheld or redacted.
  • There may be no responsive records found for your request.

Note: The city does not charge for electronic documents at this time.  There will be a minimum charge of $5.00 per certified record (if requested) along with copying fees.* 

Paper Form

Step 1.Make your request via our paper form

When making your records request, be as specific as possible.

Examples:

  • Date ranges for the request - dates can narrow the search across thousands of documents.
  • Keywords - search terms reduce the amount of time taken to find documents.
  • Case numbers - when requesting records associated with a case (e.g., police reports)
  • Addresses or parcel numbers

Download the PDF version of our public records request form(PDF, 21KB)  

Your request is reviewed for completeness

An Email address is required to complete a request via paper form as all requests are entered into our online portal system. If the request is not complete, you can expect a follow up phone call from the City Clerk's Office. After submitting a request, you will receive an Email confirmation with a tracking number.  A follow up Email will be sent within the next five business days. If the request requires more than five business days to complete or requires clarification you will be provided an estimated date when you will receive your records or be asked to provide clarification.

Step 2.Receive your records

 When you receive your records you can expect one or more of the following:

  • Full or partial release.
  • A reference to your records request that is already available on the city's website. 
  • Some records may be withheld or redacted.
  • There may be no responsive records found for your request.

Note: The city does not charge for electronic documents at this time.  There will be a minimum charge of $5.00 per certified record (if requested) along with copying fees.

 

Phone/Email

Step 1.Make your request via phone or email

You can call the City Clerk's phone at 425-587-3190 or email PublicRecords@kirklandwa.gov for records requests. 

When making your records request, be as specific as possible.

Examples:

  • Date ranges for the request - dates can narrow the search across thousands of documents.
  • Keywords - search terms reduce the amount of time taken to find documents.
  • Case numbers - when requesting records associated with a case (e.g., police reports)
  • Addresses or parcel numbers

Step 2.Your request is reviewed

If the request is by phone or left via voicemail, an Email address is required in order to enter the request into our public records portal. If the request is not complete, you can expect a follow up phone call from the City Clerk's Office. You will receive an Email confirmation with a tracking number.  A follow up Email will be sent within the next five business days. If the request requires more than five business days to complete or requires clarification you will be provided an estimated date when you will receive your records or be asked to provide clarification.

Step 3.Receive your records

 When you receive your records you can expect one or more of the following:

  • Full or partial release. 
  • A reference to where your records request that is already available on the city's website.
  • Some records may be withheld or redacted.
  • There may be no responsive records found for your request.

Note: The city does not charge for electronic documents at this time.  There will be a minimum charge of $5.00 per certified record (if requested) along with copying fees.*

In Person

Status of City Operations and the Clerk's Office

All City facilities are currently closed to the public in alignment with Governor Inslee’s Safe Start Washington plan for reopening. City Clerk staff is working remotely however are available by phone at 425-587-3190 or email publicrecords@kirklandwa.gov. Members of the public can request public records by using the cities public records portal here. Staff will be monitoring email and voice mail messages during regular businesses hours and will respond to voice mail or email messages as quickly as possible.